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Whilst we have several large gatherings a year, we would like to encourage more members to arrange their own meets.
The meets that members have organised in the past have varied from the very small (three vans which is very friendly) to large (with over 20 vans).
If you have a favourite place, why not share it with others? Or if you fancy exploring pastures new, it could be more fun to go as a group.
Specialised Meets-if you have a hobby that you are passionate about-photography, cookery, painting, crafting etc ( but not extreme sports or dangerous activities) and would like to organise a meet of like minded members or perhaps you know of an event that a meet would fit around-Food Festivals, Music Festivals, Steam Fairs, Vintage Cars. Heritage Railways etc
First Steps
You may wish to contact Andy Shire initially, to discuss your ideas, and to consider the best dates. The committee is keen to advise and support you in your plans.
Contacting the Membership
Once you have your plans formalised it would be great if you could write up your plans (preferably in Word) and email them to Nick to go on the Hub-please try to include a couple of photos and a map of location.
The membership will then be notified of the meet and a booking form published, you will be notified of any member completing the form and an automatic e-mail response on your behalf will be sent to the member. You will have access to a spreadsheet containing details of all the members completing the form with contact details, dates of arrival/departure and payment status (if applicable) to aid your control of the event. The spreadsheet will also produce a photo attendee list for circulation to attendees. Please contact Alan Major (murviclubtreasurer@gmail.com) for more details..
Where to Stay?
Many meets have been held on Caravan Club, Camping & Caravanning Club or independent campsites, or on CLs.
It is also possible to hold a meet on private land (with the landowner’s permission!) such as a pub car park or farmer’s field. We have exemption certificates that allow us to hold such meets of up to five days duration without needing council permission (not valid in National parks).
Discuss with Andy if you need to use the exemption certificates; copies of which are available from the secretary.
We now have an Event Shelter that can be used at meets
Payment
If held on an organised campsite, it is easiest to ask members to pay directly to the site.
If a deposit needs to be paid, or the campsite require the club/organiser to collect pitch fees, please discuss with our treasurer Alan Major (murviclubtreasurer@gmail.com) how this task can be eased by the use of the Club’s booking system and bank account.
Code of Conduct
This is aimed principally at meets held under the exemption certificate, but all organisers are asked to familiarise themselves with its contents:
https://www.murviclub.org.uk/wp-content/uploads/Code-of-Conduct-The-Murvi-Club.pdf
If you have any queries, both Andy and Nick will be delighted to help.